Why transporters need billing inside the TMS
When LR ops and billing live in different tools, revenue leaks into delayed invoices, mismatched charges, and unclear outstanding. A transport management system with GST billing keeps freight, extras, and payments tied to the same booking record.
The problem is especially acute for TBB (To Be Billed) freight, where bookings accumulate against a customer before invoicing.
From TBB booking to GST invoice
TBB LRs accumulate against a billing customer. At invoice time, accounts:
- Selects delivered TBB bookings by customer and date range
- Reviews freight, extras, and any adjustments
- Generates invoice with customer GSTIN and applicable tax
- Sends invoice; tracks payment and outstanding
iLogitix invoicing is a selected batch: billing customer, date range, and status filter. Cancelled LRs are never billable. POD before TBB invoice is the office control you should apply — upload is not the same as verified, and the product does not auto-raise GST the instant a POD image is saved. Confirm the filter your accounts team will use in a demo.
Learn more about freight types in PAID, TO_PAY & TBB guide.
What iLogitix billing covers
- Generate invoices from TBB bookings — select by customer and date range
- Apply SGST/CGST or IGST based on route context (same-state vs inter-state). Confirm the split with your CA — the TMS stores booking context; it does not replace tax advice.
- Track payments and outstanding per billing customer
- Credit notes and adjustments when needed
- Keep ops and accounts aligned on the same LR and invoice status
Outstanding and payments
After invoices go out, teams need payment tracking and a clear outstanding view:
- Unbilled TBB bookings — delivered but not yet invoiced (revenue sitting unnoticed)
- Open invoices — sent but not paid
- Payments received — partial or full, linked to invoices
- Outstanding per customer — total due across all invoices
Estimate your exposure with the unbilled LR leakage calculator.
Frequently asked questions
How do TBB bookings become GST invoices?
In iLogitix, accounts selects delivered TBB bookings by customer and date range, reviews charges, and generates an invoice. The booking data — freight, extras, customer GSTIN, route — flows directly into the invoice without re-keying.
Does the software apply SGST/CGST or IGST automatically?
Yes. iLogitix applies the appropriate tax split based on booking context: SGST+CGST for same-state transport, IGST for inter-state. Your CA should confirm place-of-supply rules for your specific routes.
Can I track outstanding per customer?
Yes. The outstanding view shows unbilled TBB bookings, open invoices, and payments received — all tied to the same customer and LR records.
Connected to LR and delivery
Billing works best when LRs, OFD, and POD are already digital. Start with LR software and OFD & POD, then bill without re-keying.
Read the GST billing for transporters guide for a practical workflow overview.
See also iLogitix for transporters or register for a free trial.